Your university email account. All students are given a student email account which is accessed through Outlook as part of Microsoft’s Office 365 suite. It is very important that you check your University mail account regularly. All official communications will come to your University account, this may include meeting arrangements, course information and changes to timetable etc.At the start of your studies please also check your spam/junk folder just in case any University emails are going in there instead of your inbox. If a legitimate email has ended up in the spam/junk folder please mark the message as ‘not spam or junk’. Once you have done this with one email, this filter should be applied to all future emails from that address.Spam and PhisingOccasionally you may receive a fraudulent email, have a look at the Protect yourself against scams web page to familiarise yourself with common scams so you don't get caught out. Protect yourself against scams Email FAQs Accessing your email Your emails can be accessed through Outlook and MyEd. Outlook MyEd Good practice concerning emails Assume emails are not confidential. The University can access email records if necessary in regard to complaints or disputes.Do not send offensive, inflammatory, abusive or derogatory material in email.Always fill in the Subject line of an email, and try to make this as clear/informative as possible. For example, "Bio Pals meeting 15 October 2021 - Session Plan update" rather than "meeting" or "Bio Pals". An email without a Subject may cause frustration or could be mistaken for Spam.Keep txtspk or slang for messaging!Pausing before sending. One of email's great advantages is that it's virtually instantaneous: this can also be a major disadvantage. For example, if you are annoyed, or even angered, by an email you should think about how you want to reply rather than doing so immediately. And in general it's better to check all your emails before sending them to make sure they cover the points you want to cover, answer the questions you've been asked, and are appropriate in tone.Make a good impression. We now use email as a formal communication tool, so make sure your messages make a good impression: check the spelling, use normal capitalisation, use correct grammar (complete sentences are easier to read) and use plain text. Be professional. Write your emails like a letter or a realistic polite conversation that you might have with a Personal Tutor or a lecturer.Example good emailExample poor emailDear Dr Curtis (or Dear John)I would be grateful if you could forward methe times and dates for the welcome weekcomputing help sessions.Thank you very much.Kind regards,John SmithYo Doc,Send me the computer info stuff ASAPTaLaters‘The Smithster’ Or evenHi, I need the computer stuff sent. JS. Office 365 In addition to email, Office 365 provides; CalendarOneDrive file storageOffice Online appsSkype for Business Get started with Office 365 This article was published on 2024-06-17